Effective Date: June 22, 2025
Last Updated: October 10, 2026
1. Introduction
This Event Privacy and Cookies Notice (“Notice”) explains how NextFin (“NextFin,” “we,” “us,” or “our”) collects, uses, stores, and shares personal information when you register for, attend, participate in, or otherwise interact with events organized, hosted, sponsored, or promoted by NextFin (collectively, the “Events”).
This Notice applies exclusively to personal information processed in connection with NextFin Events, including event registration pages, event communications, online events, in-person events, and related activities.
This Notice does not apply to your general use of the NextFin platform or other NextFin products and services unrelated to an Event.
2. Personal Information We Collect
Depending on the nature of the Event and your interactions with us, we may collect the following categories of personal information.
2.1 Registration and Contact Information
When you register for an Event, we may collect:
- Name and email address.
- Company, job title, professional role, or organization, where requested.
- Event registration details, including the Event selected, registration date, and attendance status.
- Information you voluntarily provide through registration forms, surveys, questions, or feedback forms.
2.2 Payment Information
For paid Events, we or our designated payment service providers may process information necessary to complete and verify payments, such as transaction references, payment status, and billing details.
Where a third-party payment provider processes your payment, your payment information may be collected and processed directly by that provider in accordance with its own privacy policy and applicable terms.
2.3 Event Participation Information
When you participate in an Event, we may collect information associated with your participation, including:
- Attendance and check-in records.
- Questions, comments, chat messages, and interactions during the Event.
- Survey responses, feedback, and submitted materials.
- Audio, video, photographs, or recordings, where applicable.
2.4 Technical and Usage Information
When you visit an Event page or use an online Event service, we and our service providers may collect technical information, including:
- IP address and approximate location derived from it.
- Browser type, device information, and operating system.
- Access times, page views, and interactions with Event pages.
- Cookie identifiers and similar online identifiers.
- Diagnostic, security, and performance information.
3. How We Use Personal Information
We may use personal information collected in connection with an Event for the following purposes.
3.1 Event Registration and Administration
To process registrations, confirm attendance, manage participant lists, and administer Event-related activities.
3.2 Event Communications
To send registration confirmations, reminders, access instructions, schedule updates, important announcements, and follow-up communications related to your participation.
3.3 Event Delivery and Support
To facilitate Event access, provide participant support, answer inquiries, manage questions and feedback, and coordinate Event activities.
3.4 Payment Processing and Security
Where applicable, to facilitate payments, verify transaction status, maintain payment records, and detect or prevent fraudulent activity.
3.5 Event Improvement
To evaluate attendance, review participant feedback, measure Event engagement, troubleshoot technical issues, and improve future Events.
3.6 Event-Related Marketing
Where permitted, we may use your contact information to send information about future NextFin Events.
You may opt out of promotional communications at any time using the unsubscribe mechanism provided in the message or by contacting us.
Opting out of promotional communications will not prevent us from sending essential administrative messages about an Event for which you have registered.
3.7 Protection and Administration
To maintain the security of an Event, address misuse, enforce applicable Event terms, resolve disputes, and protect the rights and safety of participants and organizers.
4. How We Share Personal Information
We may share personal information collected in connection with an Event with the following categories of recipients where necessary.
4.1 Event Service Providers
We may share relevant information with service providers that help us organize and operate Events, including providers of:
- Event registration and management services.
- Video conferencing and livestreaming services.
- Payment processing services.
- Hosting, cloud infrastructure, and technical support.
- Email delivery, customer support, and Event analytics.
These providers may process personal information to provide services related to the Event.
4.2 Event Organizers, Speakers, and Partners
Where an Event involves co-organizers, speakers, sponsors, or other partners, we may share relevant participant information when necessary to administer the Event or when the relevant disclosure has been appropriately communicated and authorized.
Registering for an Event does not, by itself, authorize unrelated marketing by third-party sponsors.
4.3 Legal and Security Purposes
We may disclose personal information where necessary to respond to lawful requests, address security incidents, prevent fraud, enforce Event terms, or protect the rights and safety of participants and organizers.
4.4 Business Transactions
If an organizational transaction directly affects the operation of an Event or the associated services, relevant personal information may be transferred as part of that transaction, subject to applicable requirements.
5. Cookies and Similar Technologies
We and our service providers may use cookies, pixels, local storage, and similar technologies on Event registration pages and related online services.
These technologies may be used for the following purposes.
5.1 Essential Cookies
To support core Event functionality, such as session management, security, registration forms, and access to online Events.
5.2 Analytics and Performance Cookies
Where enabled, to understand how visitors interact with Event pages, measure performance, identify errors, and improve the Event experience.
5.3 Functional Cookies
To remember preferences and settings that help provide a consistent experience when using Event-related services.
5.4 Marketing Technologies
Where enabled, to measure the effectiveness of Event promotions and understand engagement with Event-related marketing.
Where consent is required, we will obtain consent before using non-essential cookies or similar technologies.
5.5 Managing Cookies
You may manage cookies through your browser settings or through a cookie preference tool provided on the relevant Event page.
Disabling certain cookies may affect the functionality of registration pages or online Event services. The technologies used may vary depending on the specific Event.
6. Event Recordings and Participant Content
Some Events may be recorded, photographed, or broadcast for documentation, educational, or promotional purposes.
Where applicable, we will provide appropriate notice and obtain consent where required before recording or publishing identifiable images, voices, or other personal information.
Questions, comments, presentations, and other materials submitted during an Event may be visible to Event organizers or other participants, depending on the Event format.
If you have concerns about the use of your personal information in Event recordings or published materials, please contact us using the details in Section 10.
7. Data Retention
We retain personal information for as long as reasonably necessary to administer the relevant Event, communicate with participants, maintain Event records, resolve disputes, and fulfill other purposes described in this Notice.
Retention periods may vary depending on the type of information and the operational needs of the Event.
When personal information is no longer necessary for these purposes, we will delete it, anonymize it, or otherwise handle it in accordance with our retention practices.
8. Data Security
We implement reasonable technical and organizational measures designed to protect personal information collected in connection with Events against unauthorized access, disclosure, alteration, loss, or destruction.
However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Your Choices and Requests
You may contact us to:
- Request access to or correction of personal information associated with your Event registration.
- Request deletion of personal information where appropriate.
- Withdraw consent where processing is based on consent.
- Opt out of Event-related promotional communications.
- Ask questions about how your information is used in connection with an Event.
We may need to verify your identity before responding to certain requests.
10. Contact Us
If you have questions or concerns about this Notice or the handling of personal information in connection with a NextFin Event, please contact us:
Company: NextFin, Inc
Email: events@nextfin.ai
11. Changes to This Notice
We may update this Notice from time to time to reflect changes in our Event operations, service providers, or information-handling practices.
When we make changes, we will update the “Last Updated” date above.
We encourage you to review this Notice periodically for the latest information about our Event-related privacy practices.
This Notice applies exclusively to NextFin Events and the personal information processed in connection with those Events.
